Available Opportunities
VAC9355 - Senior Specialist, Payroll
Field: HR and Administration Services Contract Type: Full Time - Permanent
Location: Kuwait - Kuwait City Closing date: 30-May-2024
The Company:

Ooredoo is an organisation on the move. Thanks to our dedicated employees, we continue to move closer towards our vision to be among the top 20 telecommunications companies in the world .

We are a dynamic global telecommunications player operating in 17 countries across the Middle East, North Africa (MENA) and Asia. We cover a population of more than half a billion people and serve more than 68 million customers.

In Kuwait, we employ approximately 1,000 talented people, all of whom are driving Ooredoo to be the number one choice for world-class communications services in Kuwait. In the face of intensifying competition, increasingly sophisticated technology and rising customer expectations, nothing is more important to our success than our team – and it's a team that you can be part of.

Ooredoo's future is bright, and you can be part of our ongoing success.

The Role:

Ensure that information for the development of the monthly payroll is prepared accurately and comprehensively for timely disbursement.

Key Responsibilties:
  • Responsible for the preparation of all the information necessary for the timely processing of Wataniya Telecom payroll.

  • Ensure accuracy of all payroll entries and maintain manual control for SSHR by keeping payroll files and data base online updated.

  • Integrate payroll entries in the General Ledger using Oracle HRMS.

  • Receive all overtime returns and calculate individual entitlements for timely inclusion in payroll processing, following approval by the management.

  • Process all other personnel entitlements in accordance with Wataniya Telecom’s personnel policy, special bonuses, actions, salary deductions, ensuring all calculations are correct and processed in time for expeditious payment.

  • Ensure in consultation with Head of Payroll that payroll reconciliation for standard and non-standard items is made and that necessary corrective actions are taken in case of discrepancies before submitting for final approval of the payroll.

  • Undertake the preparation of the final settlements for terminated personnel with appropriate input from the Head of Payroll, ensuring that the calculations are correct and that payment is made in accordance with Wataniya Telecom Policies and the instructions of the Director of Human Resource.

  • Ensure that standard information for new employees is entered into the payroll system to enable salary payment commensurate with starting date.

  • Maintain and verify personnel records in order to comply with individuals’ pay instructions and directions for disbursements.

  • Assists in the calculation and entering into the payroll system of the statutory PIFSS contributions for employees.

  • Process the accounting closing at the end of every month.

  • Prepare the payroll bank transfers.

  • Primary liaison for payroll department, including responsibilities of resolving issues.

  • Prepare files for monthly government payments.

  • Keep bank reconciliation updated.

  • Reconcile and resolve assigned balance sheet accounts.

  • Support external financial audit as needed.

  • Update the monthly mobile deductions for staff.

  • Work within very well defined procedures and requirements, particularly in relation to the role in preparing information for development of the payroll, consistent with Ooredoo Human Resources policy.

  • Review system report for each payroll processing and ensure that errors are resolved before running the next payroll.

  • Submit the required account analysis reports for the management with detailed analysis at the end of every month.

  • Prepare monthly reconciliation for HRMS with Oracle financials and propose adjustment journal entries.

  • Proactively take responsibility for self improvement by staying well-informed of developments, knowledge and innovations in relevant field of expertise.

  • Other duties as directed by supervisor or other superiors.

  • Bachelor degree (Assistant Diploma) in Accounting and appropriate registration with a recognised professional institute.

Job specific technical Skills:
  • Required 3-4  years of experience  in HR Payroll.

  • Good knowledge of MS Office applications like Excel, Word etc.

  • Good command of both written and verbal English, Arabic would be an advantage.

  • Computer literate with a good working knowledge of business software applications.

  • Good Communication skills.

Note: you will be required to attach the following:
1. Resume / cv