As a Executive Assistant you will be responsible for wide variety of administration and secretarial tasks, reporting directly to the CEO office manager, providing executive support on a one-on-one basis to all C Level Officers, you will be serves as the primary point of contact for internal and external entities on all matters pertaining to the CXO’s and serves as a liaison to the Executive teams and organises/co-ordinates executive outreach and external relations, you will also acting as the stand in EA to the CEO when the CEO Office manager is away.
You will be providing efficient and pro-active support services to the CXO’S ensuring high quality standards are met at all times, planning and scheduling meetings and appointments, organizing and scheduling daily activities for the CXO’S, providing effective secretarial and administrative support to the CXO’S including calendar & diary management, correspondence, travel arrangements, arranging and coordinating meetings, conference, press interview scheduling etc, providing prompt, accurate, courteous and helpful service to internal & external customers, suppliers, etc, completing a broad variety of administrative tasks for the CXO’S including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings, providing support in managing the CXO’S’s personal files, organizing their documents and properly archiving them, so that CXO’S can focus on professional issues, planning, coordinating and ensuring the CXO’S's schedule is followed and respected, providing "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CXO’S's time and office.
Other responsibilities will also include:
To apply for this position you should have the followings: