Available Opportunities
VAC7919 - Senior Technical Specialist, Technology Budget Control & Planning
Field: Technology Contract Type: Full Time - Permanent
Location: Kuwait - Kuwait City Closing date: 04-Jan-2020
The Company:

Ooredoo is an organisation on the move. Thanks to our dedicated employees, we continue to move closer towards our vision to be among the top 20 telecommunications companies in the world by 2020.

We are a dynamic global telecommunications player operating in 17 countries across the Middle East, North Africa (MENA) and Asia. We cover a population of more than half a billion people and serve more than 68 million customers.

In Kuwait, we employ approximately 1,000 talented people, all of whom are driving Ooredoo to be the number one choice for world-class communications services in Kuwait. In the face of intensifying competition, increasingly sophisticated technology and rising customer expectations, nothing is more important to our success than our team – and it's a team that you can be part of.

Ooredoo's future is bright, and you can be part of our ongoing success.

The Role:

Provide direct support in preparing Purchase Requisitions, Budgeting & forecasting, purchasing, reporting, Project Costing Definitions and follow-up with other related divisions to ensure PO reaches the Vendor at the minimum possible time.

Key Accountabilities and Activities:
  • Receive requests for preparing PRs from Technology division Managers/supervisors and process them for approval and maintain a tracking sheet and history of the PRs.

  • Prepare PRs through Maximo, Oracle Financials and ERP without mistake (using latest tool in organization).

  • Scrutinise and authorise material delivery note received.

  • Point-of-contact for the Maximo Asset Management and /or ERP Tool build-up and its future use.

  • Budget alignment w/OG & tech owners.

  • Meet quality and performance KPI with supporting documents (From PR creation to the PO sent to vendor)

  • Provide active support to other Ooredoo Kuwait departments in order to reduce time of purchasing process duration.

  • Ensure that upper management is informed on all critical issues pertaining to the area responsible for.

  • Provide and manage support on special projects as and when assigned by seniors and superiors.
  • Provide support to executive management in administrative matters along with the Executive Assistant – whenever required by management.
  • Enter the data and information necessary for creating projects for Project Costing Lifecycle Management & Track in our Enterprise Resource Planning Tool.
  • Advise the Supply Chain Dept, as needed, in establishing procurement agreements (contracts, frame agreements: GCC, SCC, POs) with the main suppliers.
  • Liaise with Ooredoo Group and Finance division on budgeting, planning models.
  • Elaborate new acquisition contracts, maintenance contracts with the different network equipment suppliers
  • Advise the Supply Chain Dept, as needed in negotiating procurement agreements to obtain the best agreement from business perspective.
  • Advise the Supply Chain Dept, as needed in negotiating maintenance and service contracts
  • Provide a Budget analysis sheet for all the PRs (high and medium value),.
  • Provide a Support & maintenance sheet for Maintenance contract renewal.
  • Provide a contract analysis sheet for new contract as per the Technology process.
  • Provide the cost per incremental capacity for medium and high value Contracts/PRs

    Monitor capital, operating and track the usage of the budget: raise proper alarms to Director-Budget Control when needed.

  • Provide budget and project analysis sheet for each project versus budget.

  • Providing regular variance reports and comments comparing budget versus actual and forecast versus actual.

  • Ensure correct coding of purchase requisitions based on technologies.
  • Assist the accounting department in collecting ‘Service Receipts/Acceptance certificate’ invoices from Technology Senior Management (to close open purchase orders (PO).
  • Following up the payment process of each PO.
  • Work with Finance and P&L to identify and implement the cost optimization.
  • Prepare budgetary forecasts and reports on actual every Month for management review.
  • Own task of PR Creation in Technology division. Take lead in this task and get work done by Admin Assistants or available resources ensuring budget control is maintained. Handle high-value and critical PRs by self.

    Assist direct supervisor in budget related activities viz. preparation, tracking, alerting etc.

  • Assist Technology Senior Management in elaborating CAPEX, OPEX and manpower budget and consolidate their budgets/forecasts in accordance with agreed deadlines and Roadmap.

  • Compile Purchase Requisitions, Contracts, etc into a file for easy reporting monthly to top management.

  • Assist in tracking Capex, Opex and ensure purchases are done within the limits.

  • Assist in the Budget preparation 0+12,3+9,6+6 and 8+4.

  • Assist Technology Directors in preparing reports; provide inputs, data entry, prepare Cost/Budget Analysis etc.

  • Maintain a daily update of the PR summary and PO validation follows up.

  • Capex and Opex Monthly Report Actual versus Forecast.

  • Quarterly Budget Review Report and Analysis.

  • The senior level will execute many of the same activities, but in addition, will typically work on more complex, larger and higher importance/impact projects. The senior level will also typically be expected to deliver highly optimal results as a product of broader and deeper experience.

  • Monitor stock levels and alert planning team.
  • Provide information on network KPI by coordinating with other departments.
  • Proactively take responsibility for self-improvement by staying well-informed of developments, knowledge and innovations in relevant field of expertise.
  • Other duties as directed by supervisor or other superiors.
  • Bachelor’s degree and diploma in Computer Science or related discipline and appropriate registration with a recognised professional institute. Certified training or hands on experience in Maximo, Oracle preferred.
Other Information:
  • experience in a GSM/Paging service provider or Contractor and experienced in Purchasing, warehousing and Logistics activities

  • Good knowledge of MS Office applications like Excel, Word etc.

  • Good command of both written and verbal English, Arabic would be an advantage

  • Certification and experience in Inventory management programmes of reputed firms.
  • Basic knowledge of import/export and familiar with shipping terms.
  • Excellent computer skills
  • Fair  Analytical skills
  • Fair  Technical skill
  • Good  interpersonal communication skills 
Note: you will be required to attach the following:
1. Resume / cv
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